“The child is both a hope and a promise for mankind.”
— Maria Montessori
📥
New Enrollment Requests
Review enrollment requests submitted from staff-sent parent invitations.
💲
Record Payment
Post and apply a payment to the correct student charges.
🔍
Find Student
Open a student or family account quickly.
⚠️
Needs Attention
See students who are behind or missing a payment.
EXPECTED TUITION TO DATE
$0
Regular tuition only
TUITION RECEIVED
$0
School year to date
ACCOUNTS BEHIND
0
$0 behind
STUDENTS ENROLLED
0
Active records
STUDENTS HERE NOW
0
Currently checked in
ENROLLMENT PACKAGES COMPLETE
0
Loading required forms…
Currently at School
Live attendance for today
Loading today's attendance…
Attendance & Time Clock Exceptions
Missing sign-outs and clock-outs that need an administrative correction.
0student sign-outs missing
0employee clock-outs missing
Checking for exceptions…
Student Account Status
| Student | Expected | Paid | Status | Behind/Ahead |
|---|
Needs Attention
Enrollment Document Progress
Required enrollment forms for the selected school year
| Student | Collected | Progress | |
|---|---|---|---|
| Loading document progress… | |||
Recent Payments
| Date | Student | Type | Amount | Method |
|---|
Recent Enrollment Requests
Not loaded yet
| Child | Parent / Guardian | Program | Schedule | Desired Start | Status | Received |
|---|---|---|---|---|---|---|
| Loading enrollment requests… | ||||||
Send Enrollment Request
Email an enrollment-request link and the selected cost sheet directly to a parent, or use Open Enrollment Application above when a parent is applying on a school iPad during a tour.
Recently Sent Requests
Private links expire after 30 days.
| Sent | Parent | Child | Cost Sheet | Status |
|---|---|---|---|---|
| No invitations loaded yet. | ||||
NEW INQUIRIES
0
Waiting for review
ACTIVE REQUESTS
0
For selected school year
🗓️
School Years
Create planning years, select the current year, and archive completed years.
💰
Fee Schedule
Set tuition, registration, deposits, care rates, discounts, and other charges for the selected year.
📝
Fee Report Details
Edit the dates, summer information, closings, vacation care, and notes that appear on parent fee PDFs.
☀️
Summer & Vacation Care
Manage session dates and rates with date pickers and structured fields instead of typed text.
📋
Enrollment Package
Choose the required enrollment forms, add parent form links, and control the checklist used for each student.
🍎
Meal Plan Costs
Edit monthly, quarterly, and annual meal-plan prices used for parent forms and student billing.
🚌
Field Trips
Set up as many as five trips for the selected school year, including parent attendance and cost.
🕒
Contract Programs & Times
Set the exact program hours and allowed monthly, quarterly, or annual payment choices used in parent contracts.
🏫
Classrooms
Create up to five classrooms for the selected school year and assign a lead teacher plus up to three assistant teachers.
⏱
Attendance & Late Pickup
Set late-pickup fee rules and kiosk attendance options. Pickup times come from Contract Programs & Times.
🔐
Master Settings
Change the master administrator login and the school email used for school copies and replies.
How setup works
Setup is year-specific. Choose a school year in the left menu first, then adjust its rates and report details. Historical closed years remain available but should normally be left unchanged.
Administrator only. The password is never displayed or stored in this page. Saving a new administrator login updates Supabase Auth securely on the server.
Master School Email
School-directed reports, school copies, and reply-to addresses use this email. Changing it here changes the central setting used by the email services.
Master Administrator Login
This is the master account used to administer CPM. Enter a new password only when you want to change it.
Tuition Student Meal Plan
GSRP lunch remains free. These three values are for non-GSRP families. The enrollment-package workflow can pass these live prices into the Meal Plan Jotform so staff only updates them here.
Only active trip slots with a name, location, and date appear on the parent permission form. Parent attendance and its cost can be controlled separately for every trip.
Contract prices continue to come from Setup → Fee Schedule. This screen controls the exact times printed in the Parent Contract and which payment schedules parents may choose.
Loading…
School-year & GSRP dates
Summer Program Report Wording
Session dates and prices are managed separately. Use Setup → Summer & Vacation Care so staff can edit them with date pickers and rate fields.
Vacation Care & Closings
Vacation-care sessions and prices are managed under Setup → Summer & Vacation Care. The parent fee report uses those structured sessions.
These exact dates are also used by Attendance. On a closed day, regular students are not treated as absent. Sign-in/out remains available for vacation care or other special attendance.
Additional care & GSRP discount wording
Summer Program Sessions
Each session can be sold by day, by week, or as the entire session. These are the live rates used when Summer charges are created.
| Session | Dates | Per Day | Per Week | Entire Session | Registration | Status | Actions |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Vacation Care Sessions
Set the available date range and daily / whole-session rates. Students later choose the actual dates they attend.
| Session | Dates | Full / Day | Extended / Day | Full Session | Extended Session | Status | Actions |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
How this works
Create the sessions once for each school year. The student Summer Program and Vacation Care screens use these records automatically. Use Copy From Prior Year when starting a new year; dates are shifted forward one year so you can review and fine-tune them.
FEE ITEMS
0
For selected school year
PRICING YEAR
—
Old years keep their original rates
Tuition & Fees
Click Edit to change a rate. Changes affect this school year's pricing only.
| Category | Program | Schedule | Description | Unit | Amount | Payments | Actions |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Parent fee reports
Fee PDFs are now generated from the Reports tab. They use the live amounts on this screen plus the parent-facing dates, summer information, vacation care, closings, and policy wording stored under Setup → Fee Report Details.
Billing structure
Each school year has its own fee schedule. Student charges and payments are stored against that student's enrollment for that year. This keeps 2026–27 billing separate from 2027–28 and preserves historical rates after a year is archived. Summer Program billing will use a separate session-based enrollment structure so its three sessions and separate costs do not get mixed into school-year tuition.
Annual Documents for Parent Acknowledgment
Upload the Policy Statement and Parent Information PDF for the selected school year. Parents receive secure acknowledgment links; these PDFs are not attached to the enrollment email. Replacing a file here does not change prior years.
Loading yearly documents…
Enrollment Requirements
These items become the checklist on every student's Documents tab for this school year.
| Requirement | Required | Parent Form Link | Status | Actions |
|---|---|---|---|---|
| Loading… | ||||
How this works
Add the forms/documents you require for enrollment and paste the public Jotform/form URL when one exists. Staff can then mark each item Sent, Received, or Waived from the student's Documents tab. The original Enrollment Request can be tracked as already received.
Academic Years
Closed years remain available as read-only historical records.
| School Year | Dates | Status | Students | Actions |
|---|---|---|---|---|
| Loading… | ||||
How year-end works
Closing a year preserves its enrollments and marks enrolled students as Completed for that year. The student/family master record remains available for future years. If a next planning year exists, you can make it current during the close process. Historical years stay selectable from the School Year menu.
| Student | Program / Schedule | Classroom | Status | At School | Charged | Paid | Balance | Next Due |
|---|
Student Profile
Enrollment and contact information stored in Supabase
Family Contact
Admissions
Billing
Loading billing…
Transaction History
Student Details
Emergency & Pickup
Medical
Payment Schedule
Notes
Documents
| Due / Payment Date | Description | Type | Charge | Payment | Status / Actions |
|---|
Safety: Automatic late fees remain off until you enable them. Attendance now uses each student's program end time from Contract Programs & Times as the scheduled pickup time.
Pickup Time Source
Pickup times are managed in one place so contracts and attendance always use the same program times.
Loading program pickup times…
Late Pickup Charges
The grace period is not charged. Each additional interval adds another copy of the selected fee.
Late Fee Preview
Test the rule before turning automatic charges on.
Enter a pickup time to test the rule.
HERE NOW
0
NOT ARRIVED
0
CHECKED OUT
0
LATE PICKUPS
0
Today's Students
Status is shared with classroom rosters and student profiles.
Loading attendance…
Daily Records
Review a completed or current day.
Choose a date.
Attendance Reports
Run a report for all students by date range, or for one student across all dates or a selected range.
All Students requires a date range.
Student Information
Family / Contact Information
Billing Information
Student Information
Program & Enrollment
Home Address
Parent / Guardian 1
Parent / Guardian 2
Billing Information (billing database connection is the next phase)
Payment Register
Filter payments, export the results, or email the current report to the school.
| Date | Student | Family | Amount | Method | Reference | |
|---|---|---|---|---|---|---|
| Loading payments… | ||||||
CHARGES
$0
PAYMENTS
$0
BALANCE
$0
Billing Plan
Regular billing is set up from the student's profile. Open the student record to change the regular tuition plan.
Account Ledger
| Date | Due | Description | Charge | Payment | Status / Actions |
|---|
GSRP STUDENTS
0
FILES COMPLETE
0
MISSING ITEMS
0
FAMILY CONTACTS DUE
0
GSRP Students
| Student | Eligibility | Age | Health | Screening | Family Contacts | Complete |
|---|
Prototype: this tracks completion/status. The real hosted system should separate sensitive eligibility documents from educational records and restrict access by user role.
Eligibility / Administrative File
Age documentation
Proof of age on file
Eligibility / prioritization documentation
Health / immunization record
Educational / Child Record
Developmental screening
Attendance record
Family Partnership Contacts
Home Visit
Family Conference #1
Family Conference #2
Family Partnership Event
GSRP Notes / Follow-up
⚠️
Past Due Accounts
Students whose regular tuition is behind schedule.
📅
Monthly Collections
Expected regular tuition versus payments received.
🧾
Payment Ledger
Complete payment history by student and category.
🏫
Program Summary
Private Tuition and GSRP enrollment summary.
📄
Parent Fee Schedule PDF
Complete parent handout with tuition, summer, care, closings, and fee information.
🌱
GSRP Fee Schedule PDF
GSRP-specific rates, eligibility wording, sibling discount, and examples.
Select a report above.
Financial reports use the live Supabase billing records for the selected school year. Fee Schedule PDFs use the live school-year fee setup in Supabase.
Past Due Accounts
| Student | Family | Program | Expected | Tuition Paid | Amount Behind |
|---|
Monthly Collections
| Month | Expected Tuition | Regular Tuition Received | Difference | Other Payments |
|---|
Payment Ledger
| Date | Student | Family | Program | Type | Amount | Method | Reference |
|---|
Program Summary
| Student | Family | Program | Classroom | Tuition Charged | Tuition Paid |
|---|
GSRP funding/payment logic is not calculated yet. This report currently identifies GSRP students so we can refine the required reporting later.
Statement Run
Choose the month, review each student, then send all ready statements with one click.
| Student | Parent Email | Month Activity | Ending Balance | Next Due | Status | |
|---|---|---|---|---|---|---|
| Loading statements… | ||||||
How this works: each statement shows the beginning balance, charges and payments during the selected month, ending balance, and the next open amount due. Students with no valid parent email are flagged instead of sent. Automatic scheduled sending can be added after the manual batch process has been tested.
Staff
ACTIVE EMPLOYEES
0
Currently employed
CLOCKED IN
0
Open time entries
MISSING PIN
0
Cannot use tablet yet
Employee Directory
Pay rates and personal details are visible only to administrators.
| Employee | Position | Contact | Employment | Current Status | Time Clock | |
|---|---|---|---|---|---|---|
| Loading employees… | ||||||
Staff
Normally use the Previous/Next buttons to move in two-week intervals. For an occasional longer or shorter payroll, enter any custom start and end dates and click Apply Dates.
TOTAL HOURS
0.00
Selected pay period
OPEN PUNCHES
0
Need clock-out correction
APPROVED
0
Ready for payroll
Hourly Time Entries
Hours are rounded to the nearest quarter hour to match the existing payroll report.
| Employee | Clock In | Clock Out | Hours | Source | Status | |
|---|---|---|---|---|---|---|
| Loading time entries… | ||||||
Privacy: Teachers should write each child as first name plus last initial (for example, Benjamin H.). AI transcribes and suggests a COR item and level, but staff approval is always required.
Upload a Completed Observation Sheet
SHEETS
0
Selected school year
NEEDS REVIEW
0
AI suggestions awaiting staff
APPROVED
0
Ready for Kaymbu
ENTERED IN KAYMBU
0
Completed handoff
Observation Sheets
Select a sheet to review its original image and individual observations.
Loading observation sheets…
Classroom staffing. Each classroom can have one lead teacher and up to three assistant teachers. Teacher choices come from active employees in the Employee section. You can also add a classroom photo, which will appear on the Classrooms page. Empty classroom slots are ignored.
Loading classrooms…
Classroom Roster
Parent contact information and emergency contacts for the selected classroom.
Choose a classroom.